Data You Give Us Directly
Search Queries
A name or case number entered into a search tool is sent to the outside provider that operates that tool. The provider processes the query and returns its result. Hardin County Court Docket does not retain or log those search terms.
Messages and Contact Submissions
When you email us, we keep the message to respond. It remains within our organization unless disclosure is required by a legal obligation.
Data We Gather Automatically
When a page loads, our servers may receive routine technical details about that visit:
- The IP address assigned to the device
- The browser and browser version
- The device type and operating system
- Pages viewed and the time spent on them
- The referring site, when one is supplied
- Timestamps for page views
Cookies and Analytics
Cookies are small files stored on a device. We use them and aggregated analytics data to understand traffic patterns, including which pages are used and where visitors leave. Browser settings can block cookies, although some parts of the site may then work differently.
What We Do With This Data
Technical and limited contact information supports the ordinary operation of this reference resource. It may be used for the following purposes:
- Keeping the site available and responsive
- Passing a query to the selected partner service
- Understanding which information visitors use
- Finding and correcting technical problems
- Displaying advertising that may reflect interests
No Court-Record Data on File
Hardin County Court Docket does not host, maintain, compile, or sell a database of court dockets or personal case-record data. It provides general directions to the offices and court-specific CaseLook channels that hold the original Hardin County records. Ohio Public Records Act R.C. 149.43 addresses public-record access, while Ohio Rules of Superintendence 44 through 47 principally govern access to court case records. Those rules do not make this private site a keeper of any court file.
We are not a consumer reporting agency under the Fair Credit Reporting Act. Visitor data is not assembled into consumer reports or records about other people.
Third-Party Search Partners
Search boxes on this site are operated by outside companies. Information entered into one of those tools is handled under that partner's privacy policy, not this policy. Each partner sets its own retention and sharing practices, which we do not control. Review the partner's policy before submitting a search.
Links to Other Websites
Links may lead to clerk pages, court portals, Ohio legal resources, or third-party search tools. Once a visitor leaves Hardin County Court Docket, the receiving website's privacy policy controls that visit. Review it before providing personal information.
Some advertising partners may track activity across websites to show targeted advertising. That activity takes place on their systems, not ours.
Who Might See Your Data
We do not sell personal data. Limited information may be received by the following categories of recipients:
- Search partners that process a submitted query
- Analytics services used to measure traffic and performance
- Advertising networks that place ads on the site
- Law-enforcement or government bodies responding to a valid legal order
How We Protect Your Data
We use standard security practices for the data we collect. No internet-connected system is completely secure, however, so we cannot guarantee that a breach will never occur.
Users Under 18
This site is intended for adults, and we do not knowingly collect personal information from people under 18. If you believe a minor supplied us with personal information, contact us so it can be removed.
Your Data Rights
Requests involving court records are governed separately by Ohio Public Records Act R.C. 149.43 and Ohio Rules of Superintendence 44 through 47. Those authorities address qualifying public and court records, subject to restrictions for sealed or juvenile material. At a minimum, you may:
- Request a copy of information we maintain about you
- Ask us to correct information that is inaccurate
- Request deletion of your information
- Opt out of certain data-processing activities
Updates to This Policy
We may revise this privacy policy. A revised version takes effect when it is posted here with a new effective date.
Effective date: August 31, 2026